How to insert equation numbering in MS Word

Utpal Kumar   3 minute read   
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It is essential to insert equation numbers in your thesis and/or any scientific paper. In this post, I will show you some of the easiest ways to insert equations


Introduction

It is essential to insert equation numbers if you are working on your thesis and/or any scientific paper consisting of a lot of equations. If your paper has many equations, then probably the best and the easiest way for you would be to write your manuscript in latex. Latex can do it smoothly and efficiently. But MS word offers several features like a spelling and grammar checker, easy writing without memorizing the codes for different tasks that have a definite advantage over the latex. The most important of all is the collaborative purpose. Almost all people are familiar with MS word, but only a fraction of our collaborators are familiar with the latex.


MS Word has been evolving fast. It is now quite responsive for longer documents (one of my biggest complaints with older versions of MS Word), and now it offers the insertion of equations in the latex syntax. They are adding more and more features with time. Probably add-ons are my next favorite feature.

Download the word file for quick insertion of the format: slrm

Step-by-step demo

I have a manuscript where I want to insert several equations in order. Following is the step by step tutorial of how to insert auto-numbering to the equations.


manuscript-view
Manuscript

Let’s first start with one equation. The aim is to create a template that can be used to automatically generate the table and equation with equation number to the right.


  1. We select the equation, and then go to the references tab
    manuscript-equation-select
    Select equation to edit
  2. We click on the `Insert Caption` option and select the `label` as an equation. We can exclude the label from the caption if desired.
    manuscript-equation-insert-caption
    Insert Caption -> Select label
  3. We can also edit the numbering format.
    manuscript-equation-insert-caption-numbering
    Equation number format
    We can select to include the chapter number where the chapter starts with heading 1 numbering and use the separator as "period". Here, I chose to exclude the chapter number in the numbering.
    manuscript-equation-inside
    Manuscript with an equation

  4. Now, we insert the table with three columns and format the cell size according to our requirement.
    manuscript-equation-insert-table-a manuscript-equation-insert-table-b
    Insert table to properly insert equation and equation number
  5. Now, we cut and paste the equation and equation number in the second and third column respectively.
    manuscript-equation-insert-inside-table
    Insert equations inside table
  6. Now, we need to align everything. We do this by selecting the table and going to the layout tab and `align center`.

    manuscript-equation-align
    Align equations
  7. For the table, we don’t need a border, so remove it.
    manuscript-equation-remove-table-border
    Hide table borders
  8. Now, we have an equation and its number. We can now write as many equations as we like by just copy and paste the format. We can right click and update the field to get the ordered numbering of equations.
    manuscript-equation-update-numbering
    Update equation numbers
    We can also edit the equation label and use `Eq.` instead of just a number.

    manuscript-equation-prefix
    Add equation prefix

Template for easy insertion of equations

Create equation template for quick insertion

We can save the equation to the equation gallery for later use as a template. To do this:


  • Highlight the equation table
  • Select Insert → Equation → Save Selection to Equation Gallery

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